4 Products from the NAPO Conference 2013

I think it’s my curiosity, but I really look forward to seeing what products are being offered. The NAPO conference expo is a great place to discover new products. It’s a convenient way to learn about the variations that can be hard to be aware of without doing research – like with my recent post about Hanging Folders. And it’s already been another year and last week was our 2013 NAPO conference. Here are 4 products that I found interesting – though stay tuned to see more details about their actual performance.

1. Staples Better Binder with Removable FileRings

These are reinforced 3 ring binders that have pull-tabs to remove it from the binder. Once it has been removed from the binder, you can hang the 3-ring part in a filing cabinet. It even comes with a label on the back of the 3-rings for labeling. Other interesting aspects are that with the binder itself there is a convenient way to label the spine and for a page to be inserted on the front of the binder without traditional challenges. Also, the pockets that are included in binders with this particular one appear to be much more user friendly.

Binder with removable rings

2. Ampad Versa Crossover Notebook (from Pendaflex)

This is quite similar to the Arc Notebook from Staples that I reviewed from last year’s NAPO conference. I’m intrigued with the smaller page dividers and looking into other features this specific notebook offers.

Versa Crossover Notebook

3. Erasable Hanging Folder Tabs, Hanging Folders, and File Folders (from Smead)

These have a surface that allows you to use a white eraser to remove your prior label and then re-label them. The first thing I did when I saw these was to try to use my finger to smudge or erase the words – it had no impact. If you like to hand-write your labels, this could be a great way to keep your files and hanging folders useful for much longer.

Erasable hanging folder tab and file folder

4. Ampad Shot Note

This is something that received a fair amount of attention from all the organizer’s attending the expo. It’s a system for taking your notes and drawings from handwriting to handheld. There is special paper with four corners that connect with their app and converts it into digital files for you. I joked with the guy that you could avoid using their paper up by placing papers on top so that the 4 corners were still visible – as this is the most critical part for their system.

Ampad ShotNote

There were other products that were introduced which I might briefly share later. These were the ones that I found to be the most different that could also offer more features for the users. I’m intrigued with these and look forward to using them – seeing if I find more aspects to them as I implement using them.

The Pyramid Effect of Getting Organized

You can’t do “a” until you get “b,” “c,” and “d” done. And sometimes that’s a short version – since there are times you have 10 things to accomplish before you can work on the thing that you most want to work on. This is one of those common struggles we all face. It doesn’t necessarily correlate to how much space and stuff you have. Nevertheless, a series of things need to happen before you can achieve your goals.

First, it’s most helpful to make a plan before you dig into anything. This can feel counterproductive – you want to use the energy and motivation to jump in and start getting things done, not to be still and think about the process. It will save you time and energy in the long run since you can avoid making more of a mess in an area that needs to wait until further into the process.

Often this means making a list, which some of us do better than taking action. 🙂 For instance, if you have furniture that needs to be shifted between rooms, it can help to figure out what needs to happen in order for the space to be made available.

You know you want the dresser to be moved into the spare bedroom.
- The spot for the dresser in the spare bedroom has a reading chair and a desk.
  - The reading chair needs to be moved to another space in the spare bedroom.
    - The only other space in the spare bedroom is filled with random, full bins – they need to be moved somewhere.
      - The bins need to be sorted and organized.
- The desk needs to go to the corner in the dining room.
  - The corner in the dining room has spare chairs for the table; those need to go to the basement.
    - The driest place in the basement for the chairs has boxes that you need to break down to make space for the dining table chairs.

This is a relatively simple example of the pyramid effect just to get the dresser into the spare bedroom. It’s even easier because it deals with large items that are fairly clear-cut. And you know that you it will be simplest for you to break down boxes in the basement as the first step, then to move the chairs from the dining room down, and then you will be able to move the desk into the dining room.

Making these types of plans only work when you know what you want to do with each of the items in question. It can be further simplified when you are getting rid of things – if you were getting rid of the desk – then all that would be left is dealing with moving the reading chair.

Second, when considering the pyramid effect of getting organized, you might need to think about the big picture and avoid small picture thinking. Thinking about planning for the small details will be important, although you’ll be more effective if you wait until the time is right. So, like those bins from the example above – it would make the most sense (probably – since there can be variables to change that!) to wait to dig into them until after the furniture has been rearranged.

Initially, think about broad categories (or zones, activities, etc.) that relate to your life and stuff. These will vary from person to person as well as be different depending on what and how much you’re working on. You might need to consider the relevance for life right now – are there things that you need to keep quite accessible versus things that can be buried a little deeper (though still with related things)?

Sometimes it makes the most sense to make bins, piles, whatever in a specific, available space related to a broad category and leave it for a while. If you have all your gift wrapping supplies piled in a corner, bin, etc., even without any further organization – you still know where they are when you need something. This can apply to any category – office supplies, recipes, financial papers (not needing your attention), tools, exercise equipment (small ones), art supplies, articles of interest and everything else.

The degree that you apply this can vary – a lot will depend on the space available as well as the “homes” you already have set up. If you already have a place for office supplies, even if it’s full, you’d put all other office supplies as close as possible to the ones you have.

The initial steps are to get everything that’s in the same category together. It’s challenging to create good organization for things when you don’t have all of it available to you. Once you have all the like things together, then you can begin to organize it – you can see that you will need more space for tools (or whatever), that you need to make space “here” for this, the subcategories you need for these papers, and then consider what containers and organizing tools will support you.

If we continue with the pyramid analogy, you need to create a strong foundation to build on – which means waiting to make decisions about the small details until you get the big stuff (categories) together. There’s no arguing that it can make things feel more tedious – especially if you’re eager to get organized. Yet in the long run you will find more success that you take things slowly and methodically.

My Top Free App Picks

Recently I talked about Technology Tools – To Get or Not to Get, as well as how well the iPad serves my needs. This lead me to think about what apps are virtually indispensable to me, as well as how extremely overwhelmed I can become even looking at all the possible apps.

It’s not surprising to be overwhelmed by the number of apps – since it’s reported that there are more than 1 million in iTunes. And it’s a personal peeve of mine that they don’t offer free trials – to see if the app will meet my needs before I spend money on it – even if it’s only $1.99 or some other “minor” amount. Those small purchases can add up. Yet, there are many free apps and I’ve only paid for 5 of the 100+ apps I have. I’ve been grateful for the input of friends on what is worth getting.

Therefore, without further ado, here are my top free apps and why.

1. Evernote

I’ve talked about Evernote before, in Note Taking for Virtually Everything, and need to revisit this incredible cloud program again in my blog. Since it’s a cloud program, it can be on most any device and offer you access to your account. Evernote is amazing in how it can collect all the things you want to remember and be functional. It can also serve as a place to back-up things from your iPad.

One view of Evernote

2. Dropbox

Here’s another cloud program that I talked about in my cloud computing entries, in Drop Files You Use – Here, which works with many devices to provide access to your account. It also offers the option to back-up data from your iPad into it, like photos, and can be easier than Evernote to access any pdf files.

One view of Dropbox

3. Alarmed

You probably know that I am a fan of timers – it’s a good tool to help keep you on track and to get a sense of the time things take you. I have 11 free timer apps on my iPad from my exploration of timer options. Alarmed is the one I use the most – it has both a reminder and a timer section and both allow you to create several alarms and choose from multiple alarm sounds. I use the reminders as a repeating system to remind me to relax before bed and similar things when I might lose track of time. The timer area has alarms for the washer and dryer as well as the “You can do 15 minutes” alarm when I’m struggling to get moving.

View of Alarmed timer

4. 30/30

I hope to use this one more, especially since they’ve recently resolved some issues. It’s similar to a timer app as it’s a self-proclaimed “task manager.” It offers a visual display of what’s on your list, the time remaining on the task and what’s up next. I’ve been using it to help me create new routines – many of us are familiar with how challenging it can be to get in new habits – and this gives me a framework for remembering and doing it. I also use it for times when I might have a tendency to get off track – a system for keeping me focused on one area for a period of time before moving to the next area. I really appreciate the visual aspects of this app – from choosing a color and an icon for each task as well as the ring with time elapsed moving along.

One view of 30/30

5. Dragon Dictation

This is another app that I don’t use all the time, yet when I use it, I really appreciate it. It does require an internet connection and you have a limited amount of time to speak, yet it does a pretty good job in transcribing your speech into text. From there you can send it or paste it into the app of your choice. Considering this is a $200- computer program that is free for the i-devices – it’s great!

One view of Dragon Dictation

There are more apps that I use and appreciate. These 5 free apps are the ones that help me most – with simplifying, with organization, with productivity, with supporting me in my life. Although these cannot help anyone if they sit unused on your device – you have to use it to make it helpful. Next month I’ll share the 5 apps that I did actually pay for – and 4 of them made it to my indispensable list along with these 5 I talked about today. Remember what matters most is finding and using the tools that will help you make the most out of your life.

Review: Accordion Folders

Pros:

Here’s an accordion folder I used for our wedding!

portable
one system, one piece
contains papers together yet separately

Cons:

limited number of papers within
doesn’t expand with need
isn’t conducive to flipping through the papers

Review:

One of the things I’ve found in working with people is that they haven’t always thought through the pros and cons of the “typical” organizing options. Accordion folders have been around a long time and can be quite useful. Let me say up front that I am not a fan of them personally. Yet, as I practically preach about – we each have to find our own ways, the products that work for each individual.

Accordion folders of various types are portable. If you need to move a collection of papers around or carry them somewhere, these folders can simplify that easily. The papers stay organized and can go with the person wherever they need them – even if it’s from room to room.

Here are 2 (of many) styles for accordion folders

Due to the design and function of accordion folders, there’s little to decide about – mostly a hard or soft cover. You don’t need to decide if you want to have hanging folders with file folders or just file folders (which lean without the framework of the hanging folders). Color options are fewer, though everything’s contained and you won’t be thinking about what color signifies what. The accordion folder offers you one system – all together, in one unit.

Since part of the design is the divided sections, you have a way to organize your papers together yet separately. You can use the accordion folder for one category of papers – like financial or medical – and each section holds some distinct type of paper related to that category. Or you can make it more broad where it’s all your recurring bills – credit cards, car payments, mortgage, medical expenses, etcetera.

Depending on how it’s used, this is where its limitations can become an issue. Since it is a self-contained system, it can only contain so much. The pockets are designed for a certain amount of papers before it the folder itself gets misshapen. Although file folders also have a limit on how many papers they can hold, the accordion folders pockets can hold significantly less. (Those creases at the bottom of file folders make their expansion possible and much easier.) Once you’ve maxed out the amount of papers in the accordion folder, you have to make adjustments.

Check out the bottom of an accordion folder – the frame has creased paper going up into each section – limiting how it holds your papers. This design is part of how paper is restricted within each section. Although you can expand the sections, that creased paper goes up into the section regardless of how much paper is stored in there. This also means that papers are more prone to getting bent, if that matters to you.

Here’s the side and bottom of an accordion folder which shows the creases

If you need to peruse a section of papers, looking for a specific one that isn’t in the front or back of the pocket, the design of the accordion folder makes that more challenging. The section dividers only move so far, which means seeing inside the pocket to the words on the paper isn’t much of an option – so you’ll probably pull all the papers out of that section to find the paper you need. In my mind that means more work for the user – and papers don’t always go (back) in neatly.

It’s probably pretty clear that the limitations of accordion folders have created a bias for me. I’m not much of a fan. Yet that doesn’t mean that I haven’t used them – there is something wonderful about their portability. As well as how useful they can be – depending on how you will use them. Just like with every product and tool out there, if a product meets your needs with its limitations (and every product has drawbacks) then use it.

Ready to Escape the Pain

There’s a reason I don’t sell gift certificates generally. Never mind that some people would be mortally offended to be given a gift of a professional organizer, it would be a waste of money unless the person was ready. They need to decide there’s a better way and to make the effort to change. If I only had a magic wand, this could be different, maybe. When we pause to consider that someone has to be ready to make changes otherwise nothing else will make a long-term difference, we can see how true it is. The first step is that when the pain becomes too great, we’re inspired to figure out alternatives.

My husband and I have had long interesting conversations about pain. Generally you hear how having a high pain tolerance is a good thing, “it makes you stronger.” I know I associate the idea of a high pain tolerance with resiliency; the strength to make it through whatever comes my way. And we’ve come the conclusion that for many things we have a low tolerance for pain.

Consider the person who is constantly losing their keys, phone, purse, wallet, etc. I have a friend who struggles with this and they race around in some degree of panic searching – eventually finding whatever it was and moving along with their day. And it happens again and again; and yet it seems normal to them, it’s just how it is.

Then there’s other people who’ve lost their keys or whatever, get frustrated, and decide to do things differently – they get determined. They make a decision for how to avoid it happening and begin to implement that change. It doesn’t get fixed overnight and it doesn’t mean that it never happens again. Yet, it does mean that it’s more of a rare occurrence rather than a common one.

The second example is someone with a low pain tolerance. The “pain” of losing that item is too great to simply continue in the same way – it instigates the desire for change. The frustration or annoyance is greater than the challenge of finding a new way of doing something and making that new system work. This includes failing and faltering along the way to the new system, yet determined to avoid the pain of lost keys with any frequency.

The frustration of a spouse, parent, or sibling is fairly irrelevant – the pain has to be yours if true lasting changes are going to be made. And that’s not to say that the frustration of a loved one isn’t motivating, but it can spur movement that is short-lived. Consider the example of alcoholics – the person needs to make the decision on their own to change otherwise they’ll return to drinking. The impetus for change wasn’t coming from within. The context is irrelevant, the person needs to reach the point where they want things to be different, better.

Let me be perfectly clear – we all live our lives the best we can. If you are someone who loses your keys regularly and haven’t done anything about it, that’s fine – there is no one right way. People can lead great lives while constantly losing their keys, although they might be frustrating their spouse. 🙂 That’s not the point. If YOU don’t mind losing your keys, what would motivate you to change that?

As I’ve touched on before, facing changes can be challenging, even when they’re wanted (or positive). Therefore, when the risk of doing something different is less painful than staying the same – we embark on the process of finding better ways. It might well even be a process of 2 steps forward, 1 step back – it’s a journey into unfamiliar territory. It’s also a way to learn about yourself and discover that having a low pain tolerance makes you strong.

Productive Spending

Just by my title you might be cringing, or rolling your eyes, or something. And if you’ve been following me a while, you hopefully will realize that I’m not here to tell you what to do – I do aim to challenge the way you think about things. It’s your life after all and no one but you is living it. Similarly with organizing principles, it’s about finding what works for you – taking the pieces and creating your own version.

Therefore, here’s one of the things I’ve learned for myself – there are times and places to spend more money. We hopefully all know that it’s wise to watch what and how we spend our money (though some statistics show few of us keep a budget). Yet, as with so much of what I talk about – I encourage you to be mindful.

Coming from parents who have tendencies toward being frugal, I can struggle to spend a couple of dollars for a treat. Once a year, chocolate oranges are available – around Christmas and I patiently wait for opening the stocking since my husband knows how much I love them. This year he wasn’t home and I walked into a store and happened to see them. I almost walked away, yet this is a treat I enjoy once a year, so why not? I bought myself two and savored every bite – those few dollars were well spent.

From an organizing perspective, I probably make my strongest suggestion during the whole process for their waiting to purchase supplies – those desirable containers and tools for helping with organization. This doesn’t come from a frugal point of view; it’s purely practical though it most often saves time and money in the long run too. If you buy a neat organizing tool before you’re ready to use it, let alone know if it’s going to meet your specific needs – it often becomes clutter. If you wait until you know what you need and can use it – you can bring it home and put it to use immediately.

When my husband and I moved into our new home, our first house, we bought a stud finder. We knew nothing about our walls or what kind of stud finder would be best for us and we went with a fairly inexpensive one. It turned out to be useless. Yet, this doesn’t mean the highest end product is the answer either. It does mean that it’s worth considering what your needs are – both for yourself and future.

It’s not always easy to know what is the worth spending the money on – when I first got my iPad, I picked up a stylus to use with a handwriting program. It worked, though too often it was frustrating and inconsistent. After talking with my husband, I purchased a different model that works really well. I appreciate its quality and have begun eliminating paper clutter from phone messages by using my stylus and iPad.

As you can see, this isn’t about a suggestion that will fit all of you – it’s about your life and stuff. Yet, it is about thinking about the things that have value and use in your life – and not scrimping on spending the money that will help support you. Living on either extreme rarely serves anyone. Therefore, when and where does it make sense to spend some more money for your needs?

Review: Tickler File

Pros:

Here’s the Tickler File I made for myself

easy to create
never expires – you can use it over and over again
easy to use – little decision making involved
no categories

Cons:

challenging to find one set – up for you to jump into using
requires regular routines – probably new ones which can be challenging
with the full system, might be quite cumbersome
no categories
files could get overfilled

Review:

First, let’s get it out of the way – the name is just funny – Tickler File, or maybe it’s the idea of tickle that makes people giggle. That seems to be part of the idea – these files are meant to tickle your memory so you won’t forget all the various things you are supposed to be doing. And you can’t argue with that as a goal – to help you track what’s important and stay on top of things. If only it was that simple.

Since many people I’ve mentioned this idea to have no idea what it is, let me begin with explaining what it is. Ideally it seems to be a set of files that sits out on your desktop or some other surface for easy access. You need hanging folders for each month of the year and some empty ones for the all the file folders. Then you need file folders numbered 1-31, one for each day of the month generally. Therefore, since this is February 20^th, the front folder is February and the first file would be the one with the number 20 on it. Behind the file with 20 is 21-28. Then you’d see the March folder with 1-19 and then 29-31. Next would be the folders for April, May etc. At the end of today, you would move 20 to its spot in March.

The idea is that you put your various papers into the date that you need to deal with that specific paper. Therefore, if you have to RSVP by the 28^th, you might put the invitation into the 21^st file, and make the decision and mail it on that day. Or a bill that you need to pay on the March 5^th goes into the 5 file. Or you need to call that person on the 23rd. When something comes up that you don’t need to deal with it in the next month, you drop it just into the correlating month folder and just as that month becomes relevant, you move the papers into their appropriate day.

You can probably see that for this system to be useful for anyone, they would need to check that day’s file daily. As with any and every system, you have to use it. And remember to use it. Consistently and regularly use it. This is often easier said than done. It can be challenging anytime you try to implement a new way to handle your tasks – creating new routines – and with this system it isn’t necessarily obvious. I think this system also requires that you have enough paper coming in that can get delegated to various days.

It’s easy to create and set up, including labeling – you need 31 file folders, a minimum of 16 hanging folders (one for each month and as many extra to hold all the file folders), and a container to hold all of them. It will always work – since you simply move the old to the back. The only decision that you need to make is when you will handle that thing you are putting into the system. Of course, then when that day arrives, you do need to make decisions. This system works for any papers – regardless of what action you might need to eventually take.

I got a lot of amusement out of the expressions I encountered when I would ask clerks if they happened to carry a tickler file system. So, it’s not something that is readily available in local stores, even the national chains. There appears to be a number that you can purchase online though I would be wary of any accordion styles (though I’m not a personal fan of accordion files in general).

For me, I simply don’t have enough paper to warrant files for each day of the month. Though it occurred to me that it could be simplified by eliminating the daily and instead doing a weekly file folder – either 1-7, 8-14, 15-21, etc. or week 1, week 2, etc.

One of the most common struggles people face is trying to do too much on a given day (or even week). It would be easy to drop papers into this system and not realize until the day of that there’s too much to realistically accomplish.

It also doesn’t break things down in any other way which means that I might end up working more that day when I had actually thought I would be home to make phone calls and check things on the computer. It’s not often, although sometimes I want to get through all of one type of task – non-time sensitive phone calls is my prime example – and with this system they’d likely be divided up among various days since I limit the number of tasks for a given day.

Obviously this system has some great features and can be a good solution for some people. Yet, it also would fail miserably for other people. This might be an ideal example of how we each need to find what works for our situation and personality. As well as an example of how you might need to tweak it to make it work better for you. Nothing else really matters if it works for you!

Tasks – Big Picture View

I suspect that Stephen Covey is right when he commented that the “urgent” things in our life rather than the “important” things drive many of us. The distinction between these two things comes down to whether those “things” further our goals, the long-term ones that give our life meaning. If we’re repeatedly running from one urgent task to another urgent task then we’re not focusing or working on the big picture view of our lives.

Of course, Stephen Covey isn’t the only one telling us how important it is to plan, to be mindful of our goals – both short and long term ones – since most (if not all) time management experts address this concept. When we avoid planning, it’s that much easier to focus our time and energy on working on those urgent tasks. The urgent tasks tend to be in our face – virtually demanding our attention or something bad will happen, often the crises.

Yet if we only think about the immediate things that need our attention, when do work on the things that actually have value for our lives? And don’t get me wrong, it doesn’t mean that it’s easy to shift our focus.

One of the most helpful ways to tackle this, for me anyway, was to think about the roles in my life. Each role that I fill has meaning – whether it’s required or voluntary – and deserves my time and energy. Not necessarily equal time and energy mind you. So I made a list (and yes I do like lists) of what different areas of my life I wanted to spend time and energy on.

We’re not all going to have identical lists – though many of us have jobs and families – both of which need our attention. The idea is to keep it relatively short since ideally you’ll set aside at least a little time each week for these areas of your life. This could relate to Your Needs and Values – as some people might put Spirituality on their list – for me, that’s contained in my Personal category. My list has evolved over time but I’m currently working with 5 areas that I want to attend to each week: Business, Household, Volunteering, Relationship, and Personal.

This means when I look at both my calendar and to-do list, I am actively thinking about when I will focus on the various areas. It doesn’t mean that it always works as I planned; yet it’s not supposed to. “Urgent” tasks do come up and it’s not about ignoring or avoiding those. It’s about making sure your life isn’t driven by those urgent tasks.

It means that we’ll have less regret at the end of the week, month, and year. We’ll know that we’ve directed our energy toward things that matter to us – personally. It doesn’t matter if you make a list of your categories; it doesn’t matter if you create a mission statement for yourself; it doesn’t matter how you go about it. What does matter is finding a way that works for you to make the most out of your life in the big picture view. How else does your life have a greater meaning?

Productivity

With the never-ending to-do lists many of us face, it can be challenging to balance productivity with reality. None of us can go, go, go and never stop – we have to stop at the very least for sleep. Yet, we need to stop for more than sleep. The challenge in this busy world is to find the pace that makes sense for you.

First, let’s talk about productivity – the definition that fits this context best is “yielding results, benefits, or profits.” If you view this definition narrowly, you might only apply it to those tasks that give you hard, clear results – things that you can see and measure immediately.

I’d imagine that many of you view time with family valuable. Would you consider it “productive”? I would, as there are many benefits and even results. It’s hard to measure. You can’t really know what would be if you didn’t spend your time with family – for you or for them.

One of the ways I think about the idea of productivity is whether I’m making the most of my time. This shifts the idea from trying to accomplish tons of things to being effective and working on those things that are important. In this case, the word important refers to the big picture view – those values and needs that provide meaning and purpose to our life.

The amount of time – “free” time – we all have varies – from person to person and depending on various circumstances – activities, obligations, support and assistance, health, family, etc. If your “free” time is minimal, it’s all that more important to maximize that time. The idea of “free” time seems an oxymoron to me – as who has free time or at least feels like they have free time?

Something that you need to consider is what is reasonable for you personally. The amount of what we can each accomplish in a given day – the degree of productivity – will vary from person to person. What factors are you dealing with that could limit your productivity? How can you maximize your effectiveness?

Inc. Magazine had a blurb about the 3 secrets of most productive people a while back – these illustrate that productivity is about more than accomplishing things.

they take breaks
they are great collaborators
they have lives outside work

All three of these focus on the benefits of stepping away from being in the midst of “working” or being productive in the strict definition. There’s an additional comment about having lives outside of work also reveals these highly productive people have interests that don’t relate to their work.

True productivity can be as much about following your passions that give your life meaning as it is about completing your to-do list and earning money. What your success at being productive will look like is something you need to figure out. I can tell you that it will not mean working on your to-do list every waking moment. And it might mean reevaluating what being productive means to you – considering those activities you engage in that don’t provide those measurable results. I encourage you to discover your own version of what productivity means for you personally.

Hoarder? More Likely Challenging Disorganization.

With the proliferation of television shows about hoarding, many people see hoarders around them. Or think they do. It’s a pet peeve of mine that every person who has “too much stuff” is now deemed a hoarder. Never mind that “too much stuff” is extremely subjective, hoarding is quite a bit more complex than to be simply about too much stuff. Therefore, let’s explore different aspects about stuff and see if we can clear up these misconceptions about hoarding. (If you want the more technical information about hoarding, see my post, “Defining Hoarding.”)

As I already stated, it’s about more than stuff. I’ll admit it; I have a lot of stuff. Even “too much stuff.” As my husband and I have gone through various rooms, I’m amazed by the amount of excess we find hidden away, forgotten about. And the large piles that I set out to be donated have shocked me and we have more to go. The people I work with have varying amount of stuff; some quite a bit and some hidden away in closets and drawers where it doesn’t “look” cluttered. Yet, we each want something different from our spaces – from the desire to be surrounded to the desire to have the open space (see my entry, “Envisioning Your Space”). Believe it or not, there’s no one right way for a space to look and that means someone somewhere will think that there’s “too much stuff” there.

What is your relationship to your stuff? This is one of the features that help to distinguish what is happening with the stuff around you. I laughing cringe at the idea of getting rid of my media – those books, CDs, and movies and yet, that is exactly what I have been slowly doing. My movie collection has been cut by more than half and it feels good. Removing all outside obstacles, what happens to you when you decide to get rid of things? Those obstacles can be:

minimizing the sense of being overwhelmed
the absence of someone judging or trying to tell you what to do
the freedom to take your time and think through your choices

Finding the space where these pieces come together can be challenging, yet what happens then?

It breaks my heart to hear about people being told they are “hoarders” and I know from my knowledge and experience that they aren’t even close to being hoarders. From what I can tell, it’s more about someone in their life thinking that they know better than the client. They believe that they “should” get rid of this or that; that they “should” not struggle with making decisions; that they “should” be able to easily change long time habits after a “clean sweep”; etcetera. This is probably a large reason that having your family help you with your stuff often backfires.

There’s a different term than hoarder, for people who have struggled with stuff for a long time, that may or may not have clutter around them and that’s chronically disorganized. Since this has a rather clinical sound to it, the Institute of Challenging Disorganization prefers to refer to it as challenging disorganization that can also be applied to the situational disorganization some people can struggle with after major life events. They define chronic disorganization as:

Chronic disorganization is having a past history of disorganization in which self-help efforts to change have failed, an undermining of current quality of life due to disorganization, and the expectation of future disorganization.

http://www.challengingdisorganization.org/content/frequently-asked-questions-public

Hoarding is about much more than the stuff – however subjective – and relates to how we deal with that stuff. The chance is that your grandmother/uncle/brother-in-law is not a true hoarder. That doesn’t mean that organization isn’t a tremendous challenge for them. When there’s lots of stuff around, however hidden it may or may not be, it requires a lot of work and effort. Simply modifying the behaviors is an extreme challenge and takes time. Try to keep in mind your own biases – your own view of what makes up “too much stuff.”